Google Apps for Work setup for a pilot group

Welcome

Thanks for using Black Pearl Mail for your new email branding, analytics and signature management. Note that you will need to have Admin access in order to implement the instructions below.

If you do not have Admin access, don't panic, we're always on hand to help you out. Just email us at support@blackpearlmail.com or click on the orange support button in the bottom left corner of this page.

How it works

The globally distributed Black Pearl Mail technology applies your branding and signatures on outgoing emails. This allows branding to be applied consistently on all emails, even when you send from your mobile phone or tablet. It also lets you manage your branding and signatures centrally in the online dashboard, and generates analytics and reporting on your outgoing email traffic e.g. Sender, Recipient, Subject, Date sent, received and opened.

As your new email branding is applied after the email is sent you should remove your old signature in your email client (desktop, laptop, tablet and/or mobile devices).

We highly respect your privacy and security, and as such do not store the content of your emails.

Instructions


Firstly, in
 order to provide you with the best email delivery experience possible, we recommend you update the SPF record(s) for all domains you send email for. This ensures that emails sent from these domains aren’t accidentally caught by spam filters.  If you do not currently have SPF records setup and would like more information these articles will be useful:
  1. Understanding SPF records
  2. Setting up SPF records 
Remember, we're always on hand if you get stuck or have any feedback on these instructions.

Secondly, to have your new email branding activated, follow the steps below. 
  1. Sign in to your Google Apps administrator control panel.
  2. Click on the Users icon
  3. Click filter to see your organizational units. Select an existing orgnaizational unit that you would like to use as a pilot group for trialling Black Pearl.  If one does not exist then hover over the organizational unit you want to add a suborganization to, and click the arrow that appears to the right.
  4. Enter a name and description for the new organizational unit
  5. Click Create organization. The new organizational unit appears as a child of the organizational unit you selected.
  6. From the dropdown menu on the top right, select Google Apps (as per below)
  7. Click on the Gmail icon
  8. Scroll down to the bottom and click on Advanced Settings
  9. Select the Hosts tab
  10. On the right hand side choose the Add Route button (shown below)
  11. Add the mail route details as per below:
  12. Click Save 
  13. On the left select the orgnizational unit you want to use for trialling Black Pearl
  14. In the search box type "sending" to filter the General Settings page, as per below
  15. Hover over the Sending routing and on the right a Configure button will appear.  Click Configure
  16. Add the configuration as shown below
  17. Click the Add setting button
  18. Click the Save changes button.
  19. To add more users to the pilot group just move those additional users to the organization unit that is being used as the pilot group (for details on moving users to an organization unit).

As always, we're on hand if you get stuck - just email us on support@blackpearlmail.com or log into Black Pearl Mail and click on Live Support

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